Privacy Policy

Who we are

Our website address is: http://doncasterrotary.org.uk.

What personal data we collect and why we collect it

Comments

When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymised string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.

Media

Only applicable to members – If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. It is possible for other members to download and extract any location data from images on the website.

Contact forms

We will retain any information that you enter on our contact forms for our purposes only, and will never pass it onto third parties unless you are specifically asking us to do so, or if we get your express permission to do so for a specific reason.

Cookies

If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

Members only – If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or write a post, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

Analytics

We use Google Analytics to assess traffic on the website. Typically, analytics may take note of your location and demographic, but no personal information is collected that can identify you.

Who we share your data with

We will only share your data with a third party if we get your permission to do so. Such instances may be if an event organiser requires your name in order to make sure that your special meal requirements are fulfilled. In the case of a data breach, we may pass your details on to any authorities or technical personnel who deem it necessary to gather such information.

How long we retain your data

Members – If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognise and approve any follow-up comments automatically instead of holding them in a moderation queue.

For members that are registered on our website, we also store the personal information they provide in their user profile. All other members can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

What rights you have over your data

If you have an account on this site, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Where we send your data

Visitor comments may be checked through an automated spam detection service. Other than this, we do not automatically send your data to anyone else, unless agreed by you. In the case of a data breach, we may pass your details on to any authorities who deem it necessary to gather such information.

Your contact information

Your contact information is kept for our purposes only, in order to keep a record of your membership account in the case of members, or to keep a record of your communications with us if you have contacted us via this website, Facebook or by email.

Additional information

None

How we protect your data

The data that you provide about yourself is guarded digitally by the use of encryption and strong passwords. If your data is in paper form, your details are taken care of by only necessary members of the club and with the strictest of confidentiality.

What data breach procedures we have in place

If we become aware of, or suspect that any data that we hold about you has been accessed by a third party without permission, we will contact you within 7 days of the breach, and also contact any necessary authorities and/or technical personnel we deem necessary in order to deal with the situation properly.

What third parties we receive data from

None.

What automated decision making and/or profiling we do with user data

Google Analytics gather anonymous data about the users of our website, imited only to location and demographic. No user is personally identifyable by this process.

Industry regulatory disclosure requirements

None